Getting Started


Admin Login

  1. Open ZKPOS software Application.

  2. login ZKPOS restaurant software application
  3. You will have a default admin login with password, Default login ID is 1 and Default login Password is 1..
  4. Type admin ID and Password and click ENTER button.
  5. Now you are taken to the MAIN MENU.

  6. main menu ZKPOS restaurant software application

Adding Company Details


Company details like Name, Branch, Address, Company Logo, Tax, Currency etc. can be saved.

  1. From the main menu, go to SETTINGS.

  2. settings ZKPOS restaurant software application
  3. Inventory will be selected by default. You have to click on SETTINGS menu.

  4. adding company   details to ZKPOS restaurant software
  5. Choose COMPANY DETAILS.

  6. adding company   details to ZKPOS restaurant software
  7. Enter all necessary details in the appropriate fields. If you want to enable tax, tick the checkbox for “ENABLE TAX” then you can enter the Tax Name in the text box below. At last browse the company logo (max 150 kb) and then update the data by clicking on UPDATE button.
  8. Click OK.

Utilities


In some situations you may need to grant permissions to access some features. That is done in the UTILITIES. For example if you want to use Gifts and Points functionality, you need to enable it in the utilities.

You need to login as ADMIN to view/access UTILITIES.

  1. Go to SETTINGS.
  2. Click on UTILITY from the setting options. There is a column specifying the status of each feature. Some were Free and some others need to activate manually.

  3. utilities of ZKPOS restaurant software
  4. To decide number of decimal points and number of print count click on the general settings button on the top left portion of the screen.

  5. utilities of ZKPOS restaurant software
  6. Click on REGISTER button and keep any finger 3 times for registering fingerprint.

Now let’s learn each utilities one by one.

  1. PETTY CASH ADVANCE - Petty cash is the advance amount given to cashier before commencing billing operation. To enable petty cash, tick the checkbox corresponds to “ENABLE PETTY CASH ADVANCE” and then click UPDATE button.
  2. ENABLE LOGO IN PRINTING – If you want to display your company logo while printing invoices, you have to enable it here. Tick the checkbox that corresponds to “ENABLE LOGO IN PRINTING” and then click UPDATE button.
  3. ENABLE BARCODE SCANNER - When we enable this feature we can add products using BARCODE SCANNER. To enable tick the checkbox corresponding to “ENABLE BARCODE SCANNER” and then click UPDATE button.
  4. ENABLE SLIDESHOW CUSTOMER DISPLAY - You can display company promotional videos, images, combo offers, and discounts in customer display screen by enabling this utility. To enable follow the steps that you have done earlier.
  5. ENABLE MULTIPLE LANGUAGE PRINT – This feature enables multiple language feature while printing invoices.
  6. ENABLE GUEST COUNT – Customers are considered as your guests and you could save their count for reference purpose or to print with the invoice.
  7. ENABLE VFD DISPLAY – When we enable this feature, PRODUCT, PRICE and QUANTITY will be displayed in the VFD DISPLAY during product selection in the POS menu.
  8. ENABLE LED DISPLAY – To display the PRODUCT PRICE and TOTAL BILL AMOUNT in the LED DISPLAY you have to enable this feature.
  9. ENABLE MULTI CURRENCY PAYMENT - Customers will be happy if you could produce the invoice in their desired currency. To display total invoice amount in desired currency, enable this feature by ticking on the checkbox that corresponds to “enable multi-currency payment”. Then UPDATE it.
  10. ENABLE SIMPLE PRINT – If you want a simple print layout, then you need to enable this feature.
  11. ENABLE BIG PRINT - You can take big printout by enabling this feature.
  12. ENABLE COMBO/SUB PRODUCTS - You have to enable this utility if you want to display combo products and sub products in the POS section.
  13. ENABLE FINGERPRINT LOGIN - If this feature is enabled users can login/register using their fingerprint.
  14. ENABLE INGREDIENTS – We could add ingredients only if we enable this feature.
  15. ENABLE KITCHEN PRINT – This feature allows kitchen manager to print orders.
  16. ENABLE ORDERPRINT – By enabling this feature you can take printout of the orders.
  17. ENABLE GIFT AND POINTS – If you want to set gifts/points against invoice count/amount you have to enable it here.
  18. ENABLE MINUS STOCK - If this feature is enabled you can sale products without stock. For instance suppose, you didn’t updated the stock receiving details to your ZKPOS, but you want to sale the products. You can do it by enabling this utility.
  19. ENABLE INDIAN GST PRINT – If we enable this feature tax will be calculated for each invoice.
  20. ENABLE CUSTOMER ACCOUNT AUTHENTICATION – This feature is used for authenticating customer card on each ACCOUNT PAYMENT.
  21. ENABLE ROUNDING TAX CALCULATION – It will round off the total tax amount for calculation convenience.
  22. ENABLE AUTO ROUNDOFF – This feature will round off the amount in decimals automatically.
  23. SPECIAL CHARGES – You can additional special charges to the invoice amount.
  24. ENABLE TABLE SEATS – This will display table seats when you click on a table in POS.
  25. ENABLE TEMPORARY BILL - You can create a temporary bill for the customers.
  26. EDIT PRODUCT – You can edit product details by enabling this feature.
  27. ENABLE SERVER DATA SYNC – This feature need to be activated manually.
  28. ENABLE ANDROID - This feature need to be activated manually.

Table Management Settings

    Add all the tables in your restaurant into ZKPOS so that you can keep track of orders in different tables. For instance suppose your restaurant contain 30 tables. If you name each table like TABLE1, TABLE2 etc. and save other details like table area and number of seats then you can handle the orders more efficiently

  1. Click on TABLE MANAGEMENT menu from SETTINGS.

  2. table management settings of ZKPOS restaurant software
  3. You can see some default tables there.
  4. To add another table, click on the ADD button.

  5. table management settings of ZKPOS restaurant software
  6. Type the Table Name, Table Capacity (Number of Seats), Table Area.
  7. Click SAVE button.
  8. Click OK to the confirmation dialog. Now a new table has been created.
  9. By default there will be 3 areas. You can set background image for each area. To do so, click on any saved tables from the list (fig in step 1).

  10. table management settings of ZKPOS restaurant software
  11. Click on the DESIGN button.

  12. table management settings of ZKPOS restaurant software
  13. Selected table’s area will display in the Area Name dropdown. You can change the area as you wish.
  14. To add the image click on BROWSE button. Choose the image and click SAVE button.
  15. To view the image, go to Main Menu.
  16. Click on POS button.

  17. table area management of ZKPOS restaurant software

    The image that you selected is the background image for Area1.

Table Area Management


As you have seen earlier, each table is placed in particular area. There will be 3 tables by default. But you can Add, Edit or Delete table area based on your requirements. Let’s see how it is maintained.

    It is better to keep a backup copy of the important data somewhere else in the system. So you have an option to do the same.

  1. Go to SETTINGS.
  2. Expand Settings menu.
  3. Scroll down and click on TABLE AREA.

  4. table area management of ZKPOS restaurant software
  5. Default Table Area will display in the new window.

  6. table area management of ZKPOS restaurant software
  7. You can add new area by clicking on ADD button.

  8. table area management of ZKPOS restaurant software
  9. You can see a single field to enter the Area Name. Enter the name in the provided field.
  10. Click SAVE button.
  11. Click OK button.

  12. table area management of ZKPOS restaurant software

    A new Table Area has been created.

Backup Data

It is better to keep a backup copy of the important data somewhere else in the system. So you have an option to do the same.

  1. Go to SETTINGS.
  2. Expand Settings menu.
  3. Now click BACKUP.

  4. backup data in ZKPOS restaurant software
  5. DATABASE NAME will be LANAPOS by default.
  6. You can browse and select the location to store your backup file.
  7. Enter the backup file name.
  8. Click BACKUP button to backup or CANCEL to cancel the operation.

Adding New Customer

If you have regular CUSTOMERS, you can save their details. Later that will help you during payment and promote their visits by giving gifts or points.

  1. Go to SETTINGS.
  2. Click on CUSTOMER

  3. adding new customer to ZKPOS restaurant software
  4. To add a new CUSTOMER, click on the ADD button.

  5. adding new customer to ZKPOS restaurant software
  6. Enter basic customer details in the appropriate fields including customer name, phone numbers, email id, status, your comments, address and finally the card number of the customer.
  7. Save the details by clicking on the SAVE button.
  8. Click OK in the confirmation dialog box.
  9. Now click SAVE button and OK to the confirmation dialog.

  10. adding new customer to ZKPOS restaurant software

    Now a new customer details has been saved.

  11. To delete/edit a customer, click on the saved customer (fig in step 7).

  12. delete/edit a customer in ZKPOS restaurant software
  13. If you want to delete the customer, then click DELETE button. Click YES in the confirmation dialog box.
  14. To edit you have to click on UPDATE button instead of DELETE button. But before that make necessary changes to the data in the provided fields.

Add/Delete A Vendor

A Vendor is a person whom provides the products, so to add vender details while adding product, first you need to add Vendor details. Here you can see how to add a VENDOR.

  1. Login as ADMIN.
  2. Go to SETTINGS.
  3. Expand Settings menu.
  4. Choose VENDOR.

  5. add/delete vendor from ZKPOS restaurant software
  6. A vendor named SupplierA will be there by default. To view the details of that vendor, click on it.

  7. add/delete vendor from ZKPOS restaurant software
  8. If you want to edit the vendor details, make necessary changes and then click UPDATE button.
  9. A confirmation dialog box will appear, click OK.
  10. If you want to delete the vendor then click DELETE button instead of UPDATE button. A warning box will appear, you should click OK to delete it.
  11. Now let’s add a new vendor.

  12. Click on the ADD button (fig in step 4).

  13. add/delete vendor from ZKPOS restaurant software
  14. Provide Vendor Name, Mobile Numbers, Email ID, Status as Active/Inactive, Description about the Vendor, Vat Reg Number and Address.
  15. Click on SAVE button and OK to confirmation Dialog.Now a new Vendor has been created.

SQL Connection

This part displays the SQL CONNECTION STRING. You can access the database file using the details in the connection string.


SQL connection of ZKPOS restaurant software

About Software

ZKPOS version, Copyright, Website address, Release date, support mail ID etc. are provided in this section. This is just for your reference purpose. You can contact or send your queries to the provided mail id.


about ZKPOS restaurant software

LEARN ABOUT EXCHANGE RATE

Some customers may feel happy if you could produce the invoice in their native currency rate, or there may be situations where you need to deal with foreign customers. So you could know the exchange rates easily with this functionality. It is possible by updating the EXCHANGE RATE.

  1. First you should enable MULTY-CURRENCY PAYMENT in the UTILITY.
  2. Now, Go to SETTINGS.
  3. Expand Settings.
  4. From the menu options, click EXCHANGE RATE.

  5. learn about exchange rate in ZKPOS restaurant software

    Exchange rates may vary each day, so you can update it.

  6. Update it by clicking on ONLINE UPDATE button.

How to do Data Cleaning

When you want to clean up the data stored in ZKPOS, you can erase everything from it using this functionality.

  1. Go to settings.
  2. Click on DATA CLEANING.

  3. Data cleaning in ZKPOS restaurant software
  4. From the list mark those checkboxes relevant to the data that you want to clear.
  5. Clear it by clicking CLEAR button. A confirmation dialog will appear.
  6. Click YES, and OK to the confirmation message.

  7. Data cleaning in ZKPOS restaurant software

Import Tables To ZKPOS

In some scenarios you may need some data outside ZKPOS, in such cases you can import that data to your ZKPOS application.

  1. Go to SETTINGS.
  2. Expand Settings.
  3. Click on IMPORT DATA.

  4. import tables in ZKPOS restaurant software
  5. Select the Database Table to which the data to be added.
  6. Now browse the folder for the required data.
  7. Click on IMPORT button.
  8. Click OK.

Export Tables

You can export data from ZKPOS to your computer.

  1. Go to SETTINGS.
  2. Expand Settings.
  3. Click on EXPORT DATA.

  4. export tables in ZKPOS restaurant software
  5. Select database table and path.
  6. Click EXPORT button
  7. Click OK

Delivery Boys

Add delivery boys to ZKPOS.

  1. Go to SETTINGS.
  2. Expand Settings.
  3. Click on DELIVERY BOYS button.

  4. add delivery boys to ZKPOS restaurant software
  5. Click ADD button to a new delivery boy.

  6. add delivery boys to ZKPOS restaurant software
  7. Add delivery boy’s Name, Mobile number, Email ID, Status and Address.
  8. Click SAVE button.
  9. Click OK.

  10. add delivery boys to ZKPOS restaurant software
  11. To delete a delivery boy, click on the saved name (fig above).

  12. delete delivery boys to ZKPOS restaurant software
  13. Click DELETE button. Note that if there is only one delivery boy, you cannot delete his details. Because he is saved as the default delivery boy. Otherwise you can delete the details.
  14. Click OK in the confirmation dialog box.

Server Sync

Here you can change sync settings. To access this feature you need to activate sever sync in utility.

  1. Go to SETTINGS.
  2. Expand Settings.
  3. Scroll down and click on SERVER SYNC.

  4. server sync in ZKPOS restaurant software
  5. If you want to perform sync operation every day in a particular time, then select daily on time and set the time appropriately.
  6. If you want to sync data alternately, then select daily on intervals and set the interval time.
  7. Status will be Not Active until you activate Server Sync in utility.
  8. After setting required fields, click SAVE button.
  9. Click OK.

Menu Timetable

Every restaurant have their own menu. Breakfast, Lunch, Snacks and dinner may vary from day to day and time to time. In such cases you can keep the record for the menu efficiently using menu timetable.

  1. Go to SETTINGS.
  2. Expand Settings.
  3. Scroll down and click on MENU TIMETABLE.

  4. menu timetable in ZKPOS restaurant software
  5. To add a new timetable, click ADD button.

  6. menu timetable in ZKPOS restaurant software
  7. Enter the Name, Starting and Ending date, Starting and Ending time and Department.
  8. After selecting the department from the list, click ADD button.

  9. menu timetable in ZKPOS restaurant software
  10. Selected departments will display in the next empty list box. Also products in the selected department will display in the below list box. You can select multiple departments.
  11. From the product list select the products that you want to add to your timetable. Each time you select an item you have to click on the ADD button.
  12. To remove a product, click on the product name in the bottom right list box and then click REMOVE button.
  13. After adding products save the details by clicking on SAVE button.
  14. br /> menu timetable in ZKPOS restaurant software
  15. In future if you want to edit or delete the details, click on the timetable name.
  16. You can edit them and then click UPDATE button.
  17. To delete click DELETE button. Click YES in the confirmation message.

Creating New User

Other than admin you can add other users into ZKPOS. This will let others to access ZKPOS. But only ADMIN can access every features in ZKPOS SOFTWARE. Other users can access only limited features that assigned to them.

  1. Go to SETTINGS.
  2. Click USERS.
  3. Now click on the USER LIST, you can see admin user there. To view admin details click on the ADMIN button. Admin can access everything while other users can’t.

  4. creating new user in ZKPOS restaurant software
  5. To add a new user (Cashier) select add button on the top left corner, in the new window you have to specify the User ID, Name, Password and Designation of the user. Default User ID is 2 that you can change as you wish. Select the user (admin/cashier/food server/kitchen manager) from the dropdown. Pin is optional that lets you to login using your pin number.
  6. Company Name and details will be there as you set them already. There will be a default invoice start number that you can change as your wish. User can provide RF ID card number and MSR card number if required.


    creating new user in ZKPOS restaurant software
  7. After entering all these details click SAVE button. Now a user with the specified role is created.
  8. Now go back to the Main Menu.
  9. Logout and Login Again using the User ID and Password you just created. In this case the user is directly taken to the relevant interface keeping the main menu. If it’s a cashier he is taken to the below Interface.

  10. interface of new user(cashier)in ZKPOS restaurant software

    A cashier is taken to the above interface. Here you can see that the cashier has limited access than Admin User.

  11. Now to Add a Food Server you have to LOGIN again as the Admin.
  12. Add a new user as done above, Select the designation as Food Server from the dropdown menu. After providing all details click SAVE button. Click OK on the confirmation dialog.
  13. Now LOGOUT and LOGIN again using the User ID and Password that you just created. This time the user goes to an interface that is relevant for a Food Server.

  14. interface of food server in ZKPOS restaurant software
  15. Now to Add Kitchen Manager Login Again as the Admin. Click on the Settings button, Select USER and then USER LIST.
  16. Add a new user and select the designation as Kitchen Manager. Save the details by clicking on the SAVE button and click OK in the confirmation dialog.
  17. Now Logout and login as Kitchen manager.

  18. interface of kitchen manager in ZKPOS restaurant software

    This is the interface for a Kitchen Manager. The admin can access all these interfaces while other users can access only the specified features and interface. The User Name of the kitchen Manager and Food Server is provided at the top Left corner.

User Registration Using Fingerprint

ZKPOS provides an option to login using your fingerprint. To do so, follow the steps below.

  1. Go to SETTINGS.
  2. In the UTILITY, enable fingerprint login and update it.
  3. Now Click USERS in the SETTINGS.
  4. Again click USER LIST.

  5. user registration using fingerprint in ZKPOS restaurant software
  6. Click FINGERPRINT REGISTRATION button.

  7. user registration using fingerprint in ZKPOS restaurant software
  8. Select the user from the dropdown.
  9. Click on REGISTER button and keep any finger 3 times for registering fingerprint

  10. user registration using fingerprint in ZKPOS restaurant software
  11. Click on the VARIFY button to verify the fingerprint.
  12. Now go to MAIN MENU, LOGOUT and try LOGIN by keeping finger on the fingerprint device.
  13. You can select your designation from the dropdown menu.


    user registration using fingerprint in ZKPOS restaurant software

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