Getting Started


Admin Login


login restaurant software
  1. Open ZKPOS software Application.
  2. You will have a default admin login with password.
  3. Type admin ID and Password and click ENTER button.

  4.  restaurant software main menu
  5. Now you are taken to the MAIN MENU.

ADDING COMPANY DETAILS


Company details like Name, Branch, Address, Company Logo, Tax, Currency etc., can be saved.


restaurant software company details
  1. From the main menu, go to SETTINGS.
  2. Choose COMPANY DETAILS.

  3. restaurant software company details
  4. Enter all necessary details in the appropriate fields. If you want to enable tax, tick the checkbox for “ENABLE TAX” then you can enter the Tax Name in the text box below. At last browse the company logo (max 150 kb) and then update the data by clicking on UPDATE button.
  5. Click OK.

Utilities


In some situations you may need to grant permissions to access some features. That is done in the UTILITIES.

For example if you want to use Gifts and Points functionality, you need to enable it in the utilities.

You need to login as ADMIN to view/access UTILITIES.


utility
  1. Go to SETTINGS.
  2. Click on UTILITY from the setting options.
  3. There is a column specifying the status of each feature. Some were Free and some others need to activate manually.
  4. To decide number of decimal points and number of print count click on the general settings button on the top left portion of the screen.

Now let’s learn each utilities one by one.

  1. PETTY CASH ADVANCE: Petty cash is the advance amount given to cashier before start billing operation. To enable petty cash, tick the checkbox corresponds to “ENABLE PETTY CASH ADVANCE” and then click UPDATE button.
  2. ENABLE LOGO IN PRINTING: If you want to display your company logo while printing invoices, you have to enable it here. Tick the checkbox that corresponds to “ENABLE LOGO IN PRINTING” and then click UPDATE button.
  3. ENABLE BARCODE SCANNER: When we enable this feature we can add products using BARCODE SCANNER.To enable tick the checkbox corresponding to “ENABLE BARCODE SCANNER” and then click UPDATE button.
  4. ENABLE SLIDESHOW CUSTOMER DISPLAY: You can display company promotional videos, images, combo offers, and discounts in customer display screen by enabling this utility. To enable follow the steps that you have done earlier.
  5. ENABLE MULTIPLE LANGUAGE PRINT: This feature enables multiple language feature while printing invoices.
  6. ENABLE GUEST COUNT: Customers are considered as your guests and you could save their count for reference purpose or to print with the invoice.
  7. ENABLE VFD DISPLAY: When we enable this feature, PRODUCT, PRICE and QUANTITY will be displayed in the VFD DISPLAY during product selection in the POS menu.
  8. ENABLE LED DISPLAY: To display the PRODUCT PRICE and TOTAL BILL AMOUNT in the LED DISPLAY you have to enable this feature.
  9. ENABLE MULTI CURRENCY PAYMENT: Customers will be happy if you could produce the invoice in their desired currency. To display total invoice amount in desired currency, enable this feature by ticking on the checkbox that corresponds to “enable multi-currency payment”. Then UPDATE it.
  10. ENABLE SIMPLE PRINT: If you want a simple print layout, then you need to enable this feature.
  11. ENABLE BIG PRINT: You can take big printout by enabling this feature.
  12. ENABLE COMBO/SUB PRODUCTS - You have to enable this utility if you want to display combo products and sub products in the POS section.
  13. ENABLE FINGERPRINT LOGIN: If this feature is enabled users can login/register using their fingerprint.
  14. ENABLE INGRDIENTS: We could add ingredients only if we enable this feature.
  15. ENABLE KITCHEN PRINT: This feature allows kitchen manager to print orders.
  16. ENABLE ORDERPRINT: By enabling this feature you can take printout of the orders.
  17. ENABLE GIFT AND POINTS: If you want to set gifts/points against invoice count/amount you have to enable it here.
  18. ENABLE MINUS STOCK: If this feature is enabled you can sale products without stock. For instance suppose, you didn’t updated the stock receiving details to your ZKPOS, but you want to sale the products. You can do it by enabling this utility.
  19. ENABLE INDIAN GST PRINT: If we enable this feature tax will be calculated for each invoice.
  20. ENABLE CUSTOMER ACCOUNT AUTHENTICATION: This feature is used for authenticating customer card on each ACCOUNT PAYMENT.
  21. ENABLE CALCULATE TAX ON ROUNDING: If this feature is enabled, tax will be calculated after rounding the amount.
  22. ENABLE AUTO ROUNDOFF: This feature will round off the amount in decimals automatically.
  23. SPECIAL CHARGES: You can additional special charges to the invoice amount.
  24. ENABLE TABLE SEATS: This will display table seats when you click on a table in POS.
  25. ENABLE TEMPORARY BILL: You can create a temporary bill for the customers.
  26. EDIT PRODUCT: You can edit product details by enabling this feature.
  27. ENABLE SERVER DATA SINC: This feature need to be activated manually.
  28. ENABLE ANDROID: This feature need to be activated manually.
  29. ENABLE 58MM PRINT: This feature used to take print from thermal print.
  30. ENABLE SCHEDULED EMAIL: This feature used to enable scheduled email.
  31. ENABLE END WORK PERIOD EMAIL: This feature enable end work period email.
  32. ENABLE NOTIFICATION: This feature used to get notification.
  33. ENABLE AUTO PRINT: This feature used to take print automatically.
  34. ENABLE INBUILT FINGERPRINT LOGIN: This feature enable fingerprint login.
  35. ENABLE ON-SCREEN KEY BOARD: This feature enable On-Screen Key Board.
  36. ENABLE AUTO BACKUP: This feature enable Auto Backup.
  37. ENABLE INCLUSIVE TAX CALCULATION: This feature enable inclusive tax calculation.
  38. ENABLE BAR: This feature enable Bar.

ABOUT SOFTWARE


ZKPOS version, Copyright, Website address, Release date, support mail ID etc. are provided in this section. This is just for your reference purpose. You can contact or send your queries to the provided mail id.


about software

BACKUP DATA


It is better to keep a backup copy of the important data somewhere else in the system. So you have an option to do the same.


backup
  1. Go to SETTINGS.
  2. Expand Settings menu.
  3. Now click BACKUP.
  4. DATABASE NAME will be LANAPOS by default.
  5. You can browse and select the location to store your backup file.
  6. Enter the backup file name.
  7. Click BACKUP button to backup or CANCEL to cancel the operation.

ADDING NEW CUSTOMER

If you have regular CUSTOMERS, you can save their details. Later that will help you during payment and promote their visits by giving gifts or points.


customers
  1. Go to Tables.
  2. Click on CUSTOMER
  3. To add a new CUSTOMER, click on the ADD button.

  4. add new customer
  5. Enter basic customer details in the appropriate fields including customer name, phone numbers, email id, status, your comments, address and finally the card number of the customer.
  6. Save the details by clicking on the SAVE button.
  7. Click OK in the confirmation dialog box.
  8. Now a new customer details has been saved.

  9. add new customer
  10. To delete/edit a customer, click on the saved customer
  11. If you want to delete the customer, then click DELETE button. Click YES in the confirmation dialog box.
  12. To edit you have to click on UPDATE button instead of DELETE button. But before that make necessary changes to the data in the provided fields.

SQL CONNECTION

This part displays the SQL CONNECTION STRING. You can access the database file using the details in the connection string.


sql connection

LEARN ABOUT EXCHANGE RATE

Some customers may feel happy if you could produce the invoice in their native currency rate, or there may be situations where you need to deal with foreign customers. So you could know the exchange rates easily with this functionality. It is possible by updating the EXCHANGE RATE.


exchange rate
  1. First you should enable MULTY-CURRENCY PAYMENT in the UTILITY.
  2. Now, Go to SETTINGS.
  3. Expand Settings.
  4. From the menu options, click EXCHANGE RATE.
  5. Exchange rates may vary each day, so you can update it.
  6. Update it by clicking on ONLINE UPDATE button.

HOW TO DO DATA CLEANING

When you want to clean up the data stored in ZKPOS, you can erase everything from it using this functionality.


data cleaning
  1. Go to SETTINGS.
  2. Click on DATA CLEANING.

  3. data cleaning
  4. From the list mark those checkboxes relevant to the data that you want to clear.
  5. Clear it by clicking CLEAR button.
  6. A confirmation dialog will appear.
  7. Click YES, and OK to the confirmation message.

IMPORT TABLES TO ZKPOS

In some scenarios you may need some data outside ZKPOS, in such cases you can import that data to your ZKPOS application.


import tables
  1. Go to SETTINGS.
  2. Expand Settings.
  3. Click on IMPORT TABLES.
  4. Select the Database Table to which the data to be added.
  5. Now browse the folder for the required data.
  6. Click on IMPORT button.
  7. Click OK.

EXPORT TABLES

You can export data from ZKPOS to your computer.


export tables
  1. Go to SETTINGS.
  2. Expand Settings.
  3. Click on EXPORT TABLES.
  4. Select database table and path.
  5. Click EXPORT button
  6. Click OK.

ADD/DELETE A VENDOR

A Vendor is a person whom provides the products, so to add vender details while adding product, first you need to add Vendor details. Here you can see how to add a VENDOR.


add or delete vendor
  1. Login as ADMIN.
  2. Go to SETTINGS.
  3. Expand Settings menu.
  4. Choose VENDOR.

  5. add or delete vendor
  6. A vendor named Supplier A will be there by default. To view the details of that vendor, click on it.

  7. add or delete vendor
  8. If you want to edit the vendor details, make necessary changes and then click UPDATE button.
  9. A confirmation dialog box will appear, click OK.

  10. add or delete vendor
  11. If you want to delete the vendor then click DELETE button instead of UPDATE button. A warning box will appear, you should click OK to delete it.

  12. add or delete vendor
  13. If you want see vendor account details, then click VENDOR ACCOUNT DETAILS button.
  14. To view the account details set the date range and click on SEARCH button.
  15. Now let’s add a new vendor.


    add or delete vendor
  16. Click on the ADD button
  17. Provide Vendor Name, Mobile Numbers, Email ID, Status as Active/Inactive, Description about the Vendor, Vat Reg Number and Address.
  18. Click on SAVE button and OK to confirmation Dialog.
  19. Now a new Vendor has been created.

DELIVERY BOYS

Add delivery boys to ZKPOS.

  1. Go to SETTINGS.
  2. Expand Settings.
  3. Click on DELIVERY BOYS button.

  4. settings
  5. Click ADD button to a new delivery boy.

  6. add delivery boys
  7. Add delivery boy’s Name, Mobile number, Email ID, Status and Address.
  8. Click SAVE button.
  9. Click OK.

  10. add delivery boys
  11. To delete a delivery boy, click on the saved name
  12. Click DELETE button. Note that if there is only one delivery boy, you cannot delete his details. Because he is saved as the default delivery boy. Otherwise you can delete the details.
  13. Click OK in the confirmation dialog box.

POS WEB

You can leverage ZK Pos web to know your Total Sale, Total Stock Receive, Day wise Sale and Day wise stock receive. You can access the real-time sales details from different branches at anywhere in this world as long as you have a network connection.


pos web
  1. Go to SETTINGS.
  2. Expand Settings.
  3. Two options are there. Daily on Time and Daily on Intervals.
  4. Choose your option then, click SAVE button.
  5. After activation; Sync Status, Activation Status, Last Sync Date, Expiry Date will be displayed.

TABLE AREA MANAGEMENT

As you have seen earlier, each table is placed in particular area. There will be 3 tables by default. But you can Add, Edit or Delete table area based on your requirements. Let’s see how it is maintained.


settings
  1. Go to SETTINGS.
  2. Expand Settings menu.
  3. Scroll down and click on TABLE AREA.

  4. table area management
  5. Default Table Area will display in the new window.
  6. You can add new area by clicking on ADD button.

  7. table area management
  8. You can see a single field to enter the Area Name. Enter the name in the provided field.
  9. Choose Background Image.
  10. Click SAVE button.
  11. Click OK button.

  12. table area management
  13. The image size is larger, we have to option to crop the image.

  14. table area management
  15. Click Crop button.
  16. Then, click Ok button.

  17. table area management
  18. If you want to edit the area details, make necessary changes and then click UPDATE button.
  19. A confirmation dialog box will appear, click OK.

  20. table area management
  21. If you want to delete the area then click DELETE button instead of UPDATE button. A warning box will appear, you should click OK to delete it.

TABLE MANAGEMENT

Add all the tables in your restaurant into ZKPOS so that you can keep track of orders in different tables. For instance suppose your restaurant contain 34 tables. If you name each table like TABLE1, TABLE2 etc. and save other details like table area and number of seats then you can handle the orders more efficiently.


table management
  1. Click on TABLE MANAGEMENT menu from SETTINGS.
  2. You can see some default tables there.
  3. To add another table, click on the ADD button.

  4. table management
  5. Type the Table Name, Table Capacity (Number of Seats), Table Area.
  6. Choose Image.
  7. Click SAVE button.
  8. Click OK to the confirmation dialog. Now a new table has been created.

  9. table management
  10. New window will be displayed.
  11. Area name and Background image will be displayed.

  12. table  management
  13. By default there will be 3 areas. You can set background image for each area. To do so, click on any saved tables from the list
  14. Click on the DESIGN button.
  15. Selected table’s area will display in the Area Name dropdown.
  16. You can change the area as you wish.

MENU TIMETABLE

Every restaurant have their own menu. Breakfast, Lunch, Snacks and dinner may vary from day to day and time to time. In such cases you can keep the record for the menu efficiently using menu timetable.


settings
  1. Go to SETTINGS.
  2. Expand Settings.
  3. Scroll down and click on MENU TIMETABLE.

  4. menu time table
  5. To add a new timetable, click ADD button.

  6. menu time table
  7. Enter the Name, Starting and Ending date, starting and Ending time and Department.
  8. After selecting the department from the list, click ADD button.
  9. Then add product from the list, click ADD button.

  10. menu time table
  11. In future if you want to edit or delete the details, click on the timetable name.
  12. You can edit them and then click UPDATE button.
  13. To delete click DELETE button. Click YES in the confirmation message.

EMAIL SETTINGS

To send email to the Administrator or owner.


email settings
  1. Click on TABLE MANAGEMENT menu from SETTINGS.
  2. Enter the details like Email Sending Server, cc, Server Port, Email Account, Password, and Sender Name.
  3. Select Email Content.
  4. Choose Schedule, two options are there; one is Daily on Time and Daily on Intervals.

CUSTOMER GIFT CARD

We can generate GIFT CARD from ZKPOS Restaurant.


customer gift card
  1. Click on SETTINGS.
  2. Click Customer Gift Card.

  3. customer gift card
  4. Details are entered here.

FOOD VOUCHER

We can generate FOOD VOUCHER from ZKPOS Restaurant.


food voucher
  1. Click on SETTINGS.
  2. Click Food Voucher.

GENERATE FOOD VOUCHER


food voucher
  1. Click on SETTINGS.
  2. Click Food Voucher.
  3. Click GENERATE FOOD VOUCHER.
  4. Select MONTH you want to click.
  5. Enter VOUCHER NAME, VOUCHER COUNT, and VOUCHER AMOUNT.

NOTIFICATION

Notification feature means you can enter customer credit notification limit and vendor credit notification value, after close day close feature a popup is displayed.


notification settings
  1. Click on SETTINGS.
  2. Click Notification.
  3. Enter values in appropriate field.

ONLINE ORDER TYPE

You can give online order details like zomato, swiggy. Etc.


online order type
  1. Click on SETTINGS.
  2. Click Online Order Type.
  3. Click Add button.
  4. To add online type delivery name like swiggy, zomata. Etc.

AUTO BACKUP

Backup data will be automatically save to current file.


backup
  1. Click on AUTO BACKUP menu from SETTINGS.

  2. backup
  3. Database name will be displayed by Default.
  4. Choose Backup type, three options are there; Daily, Weekly, Monthly.
  5. Browse the file, you want to save.
  6. Click UPDATE button.

CURRENCY DENOMINATION

It is a proper description of a currency amount, usually for coins or banknotes.


currency denomination
  1. Click on CURRENCY DENOMINATION menu from SETTINGS.
  2. To add currency denomination value then, enter the value for appropriate field.

RESERVATION

This feature is used to Reserve seat for particular customer.


reservation master
  1. Click on RESERVATION menu from SETTINGS.
  2. To add any reservation, enter the value for appropriate field.

ANNOUNCEMENT

Give any Announcement to admin or other users this feature is used.


announcement master
  1. Click on ANNOUNCEMENT menu from SETTINGS.
  2. All announcement are entered here.
  3. Then, announcements are displayed in main menu.
  4. Click SAVE button.

COUNTER

Counter feature is available in zkpos Restaurant. To set billing counter feature is there.


counter
  1. Click COUNTER in the SETTINGS section.
  2. New window is opened, you have to enter name.
  3. Software ID is automatically displayed.

ADDONS

You have to connect Android app, Back office, into our POS machine this feature is used.


addons
  1. Click COUNTER in the SETTINGS section.
  2. New window is opened, you have to enter name.
  3. Software ID is automatically displayed.

USER

You can add users details.


user
  1. Go to USERS.

USER LIST

Other than admin you can add other users to ZKPOSWEB. This will let other users to access ZKPOS. Other users can access only limited features that assigned to them. We can add 5 types of user privileges. Admin, Cashier, Food Server, Kitchen Manager and finally the customer. We already discussed about customer login. Follow the below steps to learn about other user privileges. To create a NEW USER, follow the steps below.


user management
  1. Open ZKPOS RESTAURANT.
  2. Click SETTINGS.
  3. Click USERS.

  4. user management
  5. Click on USER LIST menu on the top left of USER window.
  6. ADMIN USER will be there by default. To view/edit Admin details click on ADMIN button.

  7. user management
  8. USER ID, NAME, PASSWORD, COMPANY NAME, BRANCH NAME, INVOICE START NUMBER, CARD NUMBER, MSR CARD NUMBER etc. everything will be displayed. You can’t edit the designation of admin. Also you have an option to login using a PIN number, for that enter the pin number.
  9. After making necessary alterations click on OK button. You cannot DELETE admin.
  10. To add a new USER, click ADD button.

  11. user management
  12. In the new window you have to specify the User ID, Password and Designation of the user. Default User ID can change as you wish. Pin is optional that lets you to login using your pin number.
  13. Company details and invoice start number will display automatically. Add CARD NUMBER and MSR CARD NUMBER if necessary.
  14. After adding all necessary details click SAVE AND NEW button.

ROLES

You can give details of roles.


roles
  1. Open ZKPOS.
  2. Click SETTINGS.
  3. From the menu options click on USERS.
  4. Click Role.

  5. roles
  6. To add Role then click ROLES.
  7. Enter Role name.
  8. Click SAVE AND NEW.

EDIT / DELETE ROLES

You can delete a Roles as you deleted a Roles before.


edit or delete roles from restaurant pos
  1. Go to USERS.
  2. Click on ROLES.
  3. Every saved Roles will be displayed, you have to choose the Roles that you want to edit/ delete.
  4. If you want to edit, then make necessary changes and click OK button.
  5. Now click on the delete button and YES in the confirmation pop up.

  6. edit or delete roles from restaurant pos

ROLE PRIVILAGE


role privilage in restaurant pos
  1. Open ZKPOS RESTAURANT.
  2. From the menu options click on USERS.
  3. Click Role Privilage.

  4. role privilage in restaurant pos
  5. Tick the Options.

ROLE TO USER


Role To User in restaurant pos
  1. Open ZKPOS RESTAURANT.
  2. From the menu options click on USERS.
  3. Click Role To User.
  4. Click ADD button to add Role to User.

  5. Role To User in restaurant pos
  6. Enter the User and Role Name.
  7. Click SAVE AND NEW button.

GRATUITY


gratuity in restaurant pos
  1. Open ZKPOS RESTAURANT.
  2. From the menu options click on USERS.
  3. Click GRATUITY.
  4. Details are entered there.

TIP ADJUSTMENTS


tip adjustment in restaurant pos
  1. Open ZKPOS RESTAURANT.
  2. From the menu options click on USERS.
  3. Click TIP ADJUSTMENTS.
  4. Details are entered there.

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