Getting Started


Every retailer has to constantly face the complexities of handling wide range of product mix. Out of stock products and spoilage items are the main cause for lost sales in the grocery business. So every retailer needs a complete and efficient interface to manage the day to day business activities in the shop. ZKPOS SUPERMARKET SOFTWARE is a complete solution for your business needs.

Now let’s start exploring ZKPOS SUPERMARKET SOFTWARE. After installation you need to open ZKPOS SUPERMARKET SOFTWARE. The first step you have to follow is LOGIN process.

Login to ZKPOS

  1. Open ZKPOS SUPERMARKET.

  2. login ZKPOS supermarket software
  3. You will have a default ADMIN LOGIN with PASSWORD. Login ID is 1 and PASSWORD is 1.
  4. Type login ID and PASSWORD.
  5. Click NEXT button.

  6. login ZKPOS supermarket software
  7. Now you will be redirected to the MAIN MENU.

  8. main menu ZKPOS supermarket software

Entering Company Details


Company details like Name, Branch, Address, Company Logo, Tax, Currency etc. can be saved.

  1. Login as ADMIN.
  2. Click on SETTINGS MENU.

  3. adding company   details to ZKPOS supermarket software
  4. Now you can change DEFAULT SETTINGS.

  5. adding company   details to ZKPOS supermarket software
  6. To add COMPANY DETAILS you need to click the COMPANY DETAILS menu on the top left corner of the window.

  7. adding company   details to ZKPOS supermarket software
  8. Enter all necessary details in the appropriate fields. If you want to enable tax, tick the checkbox for “ENABLE TAX” then you can enter the TAX NAME in the text box below. Finally browse the company logo and then update the data by clicking on UPDATE button.

Utilities


In some situations you may need to grant permissions to access some features. That is done in the UTILITIES. For example if you want to use Gifts and Points functionality, you need to enable it in the utilities.

You need to login as ADMIN to view/access UTILITIES.

  1. Go to SETTINGS.
  2. Click on UTILITY from the setting options. There is a column specifying the status of each feature. Some were Free and some others need to activate manually.

  3. utilities of ZKPOS supermarket software

Now let’s learn each utilities one by one.

  1. PETTY CASH ADVANCE - Petty cash is the advance amount given to cashier before commencing billing operation. To enable petty cash, tick the checkbox corresponds to “ENABLE PETTY CASH ADVANCE” and then click UPDATE button.
  2. ENABLE LOGO IN PRINTING – If you want to display your company logo while printing invoices, you have to enable it here. Tick the checkbox that corresponds to “ENABLE LOGO IN PRINTING” and then click UPDATE button.
  3. ENABLE BARCODE SCANNER - When we enable this feature we can add products using BARCODE SCANNER. To enable tick the checkbox corresponding to “ENABLE BARCODE SCANNER” and then click UPDATE button.
  4. ENABLE SLIDESHOW CUSTOMER DISPLAY - You can display company promotional videos, images, combo offers, and discounts in customer display screen by enabling this utility. To enable follow the steps that you have done earlier.
  5. ENABLE MULTIPLE LANGUAGE PRINT – This feature enables multiple language feature while printing invoices.
  6. ENABLE GUEST COUNT – Customers are considered as your guests and you could save their count for reference purpose or to print with the invoice.
  7. ENABLE VFD DISPLAY – When we enable this feature, PRODUCT, PRICE and QUANTITY will be displayed in the VFD DISPLAY during product selection in the POS menu.
  8. ENABLE LED DISPLAY – To display the PRODUCT PRICE and TOTAL BILL AMOUNT in the LED DISPLAY you have to enable this feature.
  9. ENABLE MULTI CURRENCY PAYMENT - Customers will be happy if you could produce the invoice in their desired currency. To display total invoice amount in desired currency, enable this feature by ticking on the checkbox that corresponds to “enable multi-currency payment”. Then UPDATE it.
  10. ENABLE SIMPLE PRINT – If you want a simple print layout, then you need to enable this feature.
  11. ENABLE BIG PRINT - You can take big printout by enabling this feature.
  12. ENABLE COMBO/SUB PRODUCTS - You have to enable this utility if you want to display combo products and sub products in the POS section.
  13. ENABLE FINGERPRINT LOGIN - If this feature is enabled users can login/register using their fingerprint.
  14. ENABLE INGREDIENTS – We could add ingredients only if we enable this feature.
  15. ENABLE KITCHEN PRINT – This feature allows kitchen manager to print orders.
  16. ENABLE ORDERPRINT – By enabling this feature you can take printout of the orders.
  17. ENABLE GIFT AND POINTS – If you want to set gifts/points against invoice count/amount you have to enable it here.
  18. ENABLE MINUS STOCK - If this feature is enabled you can sale products without stock. For instance suppose, you didn’t updated the stock receiving details to your ZKPOS, but you want to sale the products. You can do it by enabling this utility.
  19. EDIT PRODUCT – You can edit product details by enabling this feature.
  20. ENABLE CUSTOMER ACCOUNT AUTHENTICATION – This feature is used for authenticating customer card on each ACCOUNT PAYMENT.
  21. ENABLE ROUNDING TAX CALCULATION – It will round off the total tax amount for calculation convenience.
  22. ENABLE AUTO ROUNDOFF – This feature will round off the amount in decimals automatically.
  23. EDIT WHOLESALE AND RETAIL MODULE – If you have a wholesale or retail customers you can activate this module. Then go to Main Menu and click on POS.

  24. utilities of ZKPOS supermarket software

    Now you will get a window as above.

    You can see all products in a box. Initially the box will appear as red since all the items are out of stock. You need to update stock in the inventory before start using POS.

    To add it to the cart click on it.


    utilities of ZKPOS supermarket software

    Enter the Quantity in the field provided. Then press ENTER KEY.


    utilities of ZKPOS supermarket software

    You can search for a product using the search field above the product list box.

    After selecting a product from the box, click on the SHOW PRICE button. Then you can see the Wholesale, Retail and End price of the products.

    You can see the Total Invoice Amount in the Bottom Right corner of the screen

    After adding all required products click on the SETTLE button below total amount. You will be redirected to the settlement window.


    utilities of ZKPOS supermarket software

    You can learn more about the SETTLEMENT window in POS MODULE

  25. ENABLE WHOLESALE AND RETAIL UI – If you want to access wholesale and Retail module, you need to activate this too.
  26. ENABLE USERS TO ADD NEW PRODUCT – This section allows users to add new product in POS while find invalid barcodes. If you enable barcode scanner in the UTILITY you will be redirected to the below window on clicking the POS from MAIN MENU.

  27. utilities of ZKPOS supermarket software

    You can search for a product by typing its barcode in the search field provided and press ENTER button.

    If the barcode doesn’t match with a product in the inventory, a popup window will appear. You can add a new product there.


    utilities of ZKPOS supermarket software

    Add product name and tax percentage. Then click OK button.


    utilities of ZKPOS supermarket software
  28. ENABLE DISCOUNT OFFERS – You can apply discount offers in Invoice Bill.
  29. ENABLE DISCOUNT AND ROUND OFF FOR CASHIERS – Cashier can add discounts for customers and can make round off figure in invoice amount for convenience
  30. ENABLE INDIAN GST PRINT - If we enable this feature tax will be calculated for each invoice.
  31. GENERAL SETTINGS – You can see one button for general settings in the top of the screen. Here you can set the invoice print count, maximum number of return days, number of decimal points allowed in this software. To edit the default values, click on the GENERAL SETTINGS button.

  32. utilities of ZKPOS supermarket software

About ZKPOS

    ZKPOS version, Copyright, Website address, Release date, support mail ID etc. are provided in this section. This is just for your reference purpose. You can contact or send your queries to the provided mail id.


    about ZKPOS supermarket software

Backup Your Data


It is better to keep a backup copy of the important data somewhere else in the system. So you have an option to do the same.

  1. Go to SETTINGS.
  2. From the MENU OPTIONS, click BACKUP

  3. backup data in ZKPOS supermarket software
  4. Database name will be provided as by default.
  5. You can browse and select the location to store your backup file.
  6. Enter the backup file name.
  7. Click BACKUP button to backup or CANCEL to cancel the operation.

New Customer

If you have regular CUSTOMERS, you can save their details. Later that will help you during payment and promote their visits by giving gifts or points.

  1. Go to SETTINGS.
  2. Click on CUSTOMER

  3. adding new customer to ZKPOS supermarket software
  4. To add a new CUSTOMER, click on the ADD button.

  5. adding new customer to ZKPOS supermarket software
  6. Enter basic customer details in the appropriate fields including customer name, phone numbers, email id, status, your comments, address and finally the card number of the customer.
  7. Select the Customer Type from the dropdown.(End Customer/ Retail Customer/ Wholesale Customer)
  8. Enter card number, discount if the customer is a special case and fill rest of the fields with relevant values.
  9. If you want to create an account for the customer, click on the CREATE ACCOUNT button
  10. Save the details by clicking on the SAVE button.
  11. After creating customer account, there is an option for customer login. You can set a login ID and password for customer. To do so, click on the customer with a customer account.

  12. adding new customer to ZKPOS supermarket software
  13. Click on the LOGIN SETTING button in the left of ADD button.

  14.  customer login to ZKPOS supermarket software
  15. Enter the user ID and Password and finally click UPDATE button. Now that user can login to this software using the provided user ID and Password.
  16. Login interface is same for all users. When a customer login to ZKPOS SUPERMARKET he/she will redirect directly to the POS section.

  17.  pos section for customers in ZKPOS supermarket software
  18. The customer can select all the product he/she want to purchase from your shop. After selecting they can send their order.
  19. To settle the bill, click on the SETTLE button.
  20. A customer can settle the amount to his/her customer account. Other options like card, cash and voucher were disabled for customer login.

  21. pos section for customers in ZKPOS supermarket software
  22. Later Admin or cashier can view customer account transactions and pending invoices. To view the customer account details, Login as admin or cashier.
  23. Go to POS section and click on the SELECT CUSTOMER button.
  24. Select the customer and click on the ACCOUNT DETAILS button.

  25. customer account details in ZKPOS supermarket software
  26. Now you can see the pending invoices for that customer.

  27. customer account details in ZKPOS supermarket software

Edit/Delete A Customer

If you want to delete a saved customer, you may follow the steps below.

  1. Go to SETTINGS.
  2. Click CUSTOMER from the menu options.

  3. add or delete customer in ZKPOS supermarket software
  4. You can have the list of all customers. Click on the customer you want to delete.

  5. add or delete customer in ZKPOS supermarket software
  6. If you want to edit the customer details, then make necessary changes and click UPDATE button.
  7. Otherwise click DELETE button and YES in the confirmation pop up.
  8. Click OK in the confirmation dialog box.

Adding New Vendor

A Vendor is a person whom provides the products, so to add vender details while adding product, first you need to add Vendor details. Here you can see how to add a VENDOR.

  1. Login as ADMIN.
  2. Go to SETTINGS.
  3. Choose Vendor and then click ADD button.

  4. add vendor to ZKPOS supermarket software
  5. Enter the VENDOR DETAILS in the appropriate fields like Name, Phone Number, Email ID, Status, Vat Register Number and Address.
  6. After entering necessary details click SAVE button.

  7. add vendor to ZKPOS supermarket software
  8. If you want to see the Vendor’s account transactions, then click on the vendor.

  9. Vendor’s account transactions in ZKPOS supermarket software
  10. Click on the ACCOUNT button as you see in the above figure.

  11. Vendor’s account transactions in ZKPOS supermarket software
  12. Choose the date range to view the transaction details.
  13. Click SEARCH button. It will display the transactions happened during the selected time.

  14. Vendor’s account transactions in ZKPOS supermarket software
  15. To settle the amount, select the required transaction and then click on any payment mode (Cash/ Card).

  16. Vendor’s account transactions in ZKPOS supermarket software
  17. Click SAVE button.

  18. Vendor’s account transactions in ZKPOS supermarket software

Edit/Delete A Vendor

You can delete a vendor as you deleted a customer before.

  1. Go to SETTINGS.
  2. Click on VENDOR.

  3. delete vendor from ZKPOS supermarket software
  4. Every saved vendor names will be displayed, you have to choose the vendor that you want to edit/ delete.

  5. delete vendor from ZKPOS supermarket software
  6. If you want to edit, then make necessary changes and click UPDATE button.
  7. Now click on the delete button and YES in the confirmation pop up.
  8. Click OK in the confirmation dialog box.

SQL Connection

This part displays the SQL CONNECTION STRING. You can access the database file using the details in the connection string.


SQL connection of ZKPOS supermarket software

Exchange Rate

Some customers may feel happy if you could produce the invoice in their native currency rate, or there may be situations where you need to deal with foreign customers. So you could know the exchange rates easily with this functionality. It is possible by updating the EXCHANGE RATE.

  1. First you should enable MULTY-CURRENCY PAYMENT in the UTILITY.
  2. Go to SETTINGS.
  3. From the menu options, click EXCHANGE RATE.

  4. exchange rate in ZKPOS supermarket software
  5. Click ONLINE UPDATE button to update current day’s currency values.
  6. Sometimes online update may not be available for some currencies. So there is an option for manual update.
  7. Click on the pencil symbol corresponds to the currency that you want to edit. Then exchange rate field will become editable and you can edit it. After making the necessary changes, click on the save symbol corresponds to that field.

  8. exchange rate in ZKPOS supermarket software
  9. Now all your changes will be saved.

Data Cleaning

When you want to clean up the data stored in ZKPOS, you can erase everything from it using this functionality.

But it needs the ADMIN privilege to do this task.

  1. Go to SETTINGS.
  2. Click on DATA CLEANING.

  3. Data cleaning in ZKPOS supermarket software
  4. Enter admin Password.

  5. Data cleaning in ZKPOS supermarket software
  6. Select appropriate checkboxes based on your requirements.
  7. Now click CLEAR button.
  8. Click YES on the warning popup, and then click OK in the confirmation dialog box.

Import Tables To ZKPOS

In some scenarios you may need some data outside ZKPOS, in such cases you can import that data to your ZKPOS application.

  1. Go to SETTINGS.
  2. Click on IMPORT DATA.

  3. import tables to ZKPOS supermarket software
  4. Select the table to which you want to import data.
  5. Select the file that you want to import to ZKPOS.
  6. Click on IMPORT button.
  7. There is an option to download import template. This is for your easiness while trying to import a table to ZKPOS. When you want to import a table to zkpos you should download a template first. Click on the download import template button. The downloaded path will displayed in a confirmation popup. You can then edit it and then import it using the IMPORT TABLES interface.

Export Tables

You can export data from ZKPOS to your computer.

  1. Go to SETTINGS.
  2. Click on EXPORT DATA.

  3. export tables from ZKPOS supermarket software
  4. Select the table that you want to export.
  5. Select the FILE TYPE.
  6. Select the path to save the table.
  7. Then click EXPORT button to export the table.

Creating New User

Other than admin you can add other users to ZKPOS. This will let other users to access ZKPOS. But only ADMIN can access every features in ZKPOS SUPERMARKET SOFTWARE. Other users can access only limited features that assigned to them. We can add 5 types of user privileges. Admin, Cashier, Food Server, Kitchen Manager and finally the customer. We already discussed about customer login. Follow the below steps to learn about other user privileges.

To create a NEW USER, follow the steps below.

  1. Open ZKPOS.
  2. Click on SETTINGS menu.

  3. creating new user in ZKPOS supermarket software
  4. From the menu options click on USERS.

  5. creating new user in ZKPOS supermarket software

    Click on USER LIST menu on the top left of USER window.


    creating new user in ZKPOS supermarket software
  6. ADMIN USER will be there by default. To view/edit Admin details click on ADMIN button.

  7. creating new user in ZKPOS supermarket software
  8. ADMIN ID, NAME, PASSWORD, COMPANY NAME, BRANCH NAME, INVOICE START NUMBER, CARD NUMBER, MSR CARD NUMBER etc. will be displayed. You can’t edit the designation of admin. Also you have an option to login using a PIN number, for that enter the pin number.
  9. To add a new USER, click ADD button.

  10. creating new user in ZKPOS supermarket software
  11. In the new window you have to specify the User ID, Password and Designation of the user. Default User ID can change as you wish. Select the user type from the dropdown. Pin is optional that lets you to login using your pin number.
  12. Company details and invoice startup number will display automatically. Add CARD NUMBER and MSR CARD NUMBER if necessary.
  13. After adding all necessary details click SAVE button.
  14. Click Ok in the confirmation dialog.

User Registration Using Fingerprint

ZKPOS provides an option to login using your fingerprint. To do so, follow the steps below.

  1. Go to SETTINGS.
  2. In the UTILITY, enable fingerprint login and update it.
  3. Now Click USERS in the SETTINGS.
  4. Again click USER LIST.

  5. user registration using fingerprint in ZKPOS supermarket software
  6. There is a FINGERPRINT REGISTRATION button on the right of ADD button. Click on it.
  7. You may asked to LOGOUT and LOGIN again. If so please logout and login again.
  8. Open USER LIST from SETTINGS.
  9. Click on FINGERPRINT REGISTRATION button.

  10. user registration using fingerprint in ZKPOS supermarket software
  11. Select the user from the dropdown.

  12. user registration using fingerprint in ZKPOS supermarket software
  13. . Click on to the REGISTER button and place any of your fingers 3 times for registering fingerprint.
  14. Click on VERIFY button to verify the fingerprint.
  15. Now go to MAIN MENU and LOGOUT your session and try LOGIN using fingerprint.

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